2013 April Parish Assembly and AGM

ACOL PARISH ASSEMBLY MEETING

Present:  Councillors Miss Bransfield (Chairman), F. Fox, J. Inchley, Dr. H. Mitchell and B Norris

Also present:  Mr C Hibberd (KCC), Cllr. Linda Wright (TDC) and Roy Wade (Clerk) and 7 residents.

1.  APOLOGIES FOR ABSENCE
No apologies for absence were received.

2.  MEMBERS INTEREST
No matters of interest were disclosed.

3.  CHAIRMAN’S REPORT FOR 2012/13
The Chairman read from prepared notes on the duties and functions undertaken for the year 2012/13 (copy attached) and paid tribute to the many diverse organisations within the Village and the works they undertook to make Acol an even closer community.  The Chairman paid tribute to Mr. Charles Hibberd for his commitment and support to the Village and the efforts he had undertaken to achieve grant funding for the Parish Council and the community.  Finally the Chairman drew attention to Charles standing down as a county councillor and wished him a long and happy retirement; all those present supported the view of the Chairman and Cllr. Linda Wright highlighted the advice and support Charles had offered to her when she first entered politics.

4.  PUBLIC DISCUSSION FORUM
The Chairman opened the meeting to those residents present and invited questions from the floor.
Roy Stagg (i) enquired whether the China Gateway development would ever take place.  The Chairman responded that officially the development would not now take place but that she personally would not be surprised if fresh proposals were submitted at some time in the future.
(ii) asked if signs could be erected in foreign languages drawing attention to the unsuitability of the Village roads for heavy commercial vehicles.  The Chairman thought this a good idea and said she would refer the matter to Kent Highways.
Bob Lawrence reported that the street lighting column no (that has no visible number) was still in need of readjustment.  The matter would be reported to Kent Highways.
Brian Hall asked whether the recreation ground hedge was to be cut back.  The Clerk reported that he had spoken to Roy Bailey who was prepared to cut back the hedge for £200 subject to the consent of Quex Estates.  However the meeting was advised that the cutting back needed to be delayed as it is possible that birds could now be nesting in the hedgerow.  It will be carried out in the autumn.

 

ANNUAL GENERAL MEETING

1.  ELECTION OF CHAIRMAN
RESOLVED: That Councillor Miss Sheila Bransfield be elected Chairman of the Acol Parish Council for year 2013/14.
Cllr Miss Bransfield thanked Council for its continued support and took and signed the declaration of acceptance of office.

2.  APPOINTMENT OF VICE CHAIRMAN
Councillor Jonathan Inchley was appointed vice chairman of the Acol Parish Council for the year 2013/14.

3.  MINUTES
The minutes of the A.G.M. held on 30th April 2012 were received and it was noted that they had been approved and signed off at the meeting held on 24th June 2012.

4.  REPORTS FROM VILLAGE ORGANISATIONS
The meeting received reports from:
Acol Art Group,
Acol Horticultural Society
Acolonians
St. Mildred’s Church
Village Hall Management Committee
Speedwatch
Village Support Fund; and
Acol W.I.

5.  REPRESENTATION ON OUTSIDE BODIES
RESOLVED: That the following Members be appointed to the under-mentioned bodies:
Thanet Area Parishes Committee              Cllr. Miss Bransfield
Thanet Local Board                                   Cllr. F. Fox
TRRG                                                          Cllr. Miss Bransfield
KIACC                                                         Cllr. Inchley

6.  AUDIT OF ACCOUNTS & FINANCIAL MATTERS
(i)  Audit for 2012/3
The Clerk tabled the schedule of income and expenditure for the year 2012/3 and the bank cashbook reconciliation statement prepared by the internal auditor.
The Clerk reported that the VAT for the year 2012/3 and in the sum of £344.33 had been refunded and paid into the Parish Council’s bank account.
(ii)  Schedule of Payments
RESOLVED: That the under-mentioned payments be made:
Cheque no.    Payee                         Total
450                 Boys & Maughan       £648.00
451                 KALC                          130.82
452                 E Fewkes                    120.00
453                 AON Insurance            527.57
454                 Cllr. Bransfield             49.53

7.  REPORTS FROM POLICE AND COMMUNITY OFFICERS
No officers were in attendance to report.

8.  REPORTS FROM COUNCILLOR HIBBERD AND LINDA WRIGHT (TDC)
Cllr Hibberd reported that he was standing down as a county councillor due in part to health problems.  He referred to the support he had given to the villages and the grant funding he had been able to make available.  He also reported that the KCC needed to improve its working relationship with central government and to achieve this the support of the county electorate was needed.
Cllr Wright apologised for not having been able to attend many meetings due to medical problems.  In respect of the GPO phone box she urged the Village to use it to avoid losing it.  She also reported that she believed that the planning application for the development of land adjoining St. Mildred’s Church had been refused.

9.  CHANGE TO ACOL HORTICULTURAL ASSOCIATION CONSTITUTION     
RESOLVED:  That the proposed changes to the constitution be approved subject to the proposals being agreed by the full meeting of the Association.

10.  ANNUAL CHARITABLE DONATIONS
It was agreed to consider any application that may be received from a Village organisation in accordance with section 137 of the local government act.

11  .REPORTS FROM MEMBERS
Cllr. Dr Mitchell reported upon the works of the APEG group and the limited funds that were still available for further works.  Members noted that incidents of dog fouling had not been received and litter had not been problem.
Council recorded its appreciation to Dr Mitchell and her volunteers for the excellent improvements to the Recreation Ground.
Cllr Fox paid a personal tribute to Charles Hibberd following many years of association through District and County Councils.

12.  DATES OF FUTURE MEETINGS
It was agreed to hold meetings as follows
8 July at 6pm and 2 September at 6pm and
4 November, 13 January 2014 and 10 March 2014 at 2 pm.

 

CHAIRMAN'S REPORT TO THE 2013 PARISH ASSEMBLY MEETING

Volunteers
Thanks are due to the many volunteers who contribute to the life of our community:
Jon Inchley – Village Hall Management Committee, Village Voice, KIACC, Support Fund.
Bill Yeoman – Floor maintenance, Beetle and Reindeer Drives
Bob Lawrence – Tree Warden, Acol Horticultural Society.
Jim Barber – Donation to Village Hall from Acolonians Pantomimes, St Mildreds Church.
Norman Chidwick, David Hayfield, Brian Hall for odd jobs.
Mary/Sam Hodgson – Village Hall Support Fund.
Iris Osborne – Village Hall Management Committee, Thanet Area Committee of the Kent Association of Local Councils, Thanet Rural Regeneration Group, Speedwatch, W.I.
Councillors:Mike Roberts and Linda Wright for continued support and advice.
Charles Hibberd – standing down.  Thanks for his help with KCC funding.

Planning
Two planning applications this year that have caused concerns, Church Cottages and the land adjacent to St Mildreds.  Church Cottages work has been approved following an Appeal and a decision is awaited on the church land.

Isle of Thanet Gazette
An article appeared concerning disgraced Councillor Ezekiel that mentioned monies donated by Ken Wills with Acol mentioned.  A retraction was subsequently printed, pointing out that CGI donated a TV to a Village Hall raffle and not the Parish Council.

BT Payphone
It was found to be decommissioned in March.  A letter was sent to BT to point out that it is in a conservation area and TDC had supported our request in 2009 to retain it.  It is now back in commission.

Lease of Hall Land
The new Lease has been received.  The rent will be paid by the Parish Council, as the Lessee, and reimbursed by the Village Hall Management Committee.

Wartime Plane Crash
An American Liberator aircraft crashed in 20th February 1944.  Acol Parish Council has been invited to join a 70th anniversary celebration to be held with other Thanet communities next year.

Kent County Council
Election for County Councillors on Thursday 2nd May.

Thanet District Council
They will be introducing a new Waste and Recycling Scheme and information will be sent to households in June.  We have been offered a presentation at one of our future meetings, which we will arrange in due course.

Thanet Area Committee of the Kent Association of Local Councils
There have been a number of speakers over the last year:  Terry Martin of the Kent Association talked mainly about Neighbourhood Planning;  Guy Rollinson told us of his civilian participation in the Speedwatch project, entering data and notifying police of regular offenders;  Acting Chief Inspector Tony Pledger spoke to us about village policing;  in November John Way from Monkton was elected Chairman;  and we had a meeting this year with both Thanet MPs to discuss mainly Richborough Tip, policing in the villages, Street Lighting, Birchington Post Office and Localism.  I subsequently attended a presentation from Laura Sandys on Localism and Neighbourhood Planning.  I left before the end.

Thanet Rural Regeneration Group
The main topics covered by this group were Speedwatch, defibrillators and planning problems.

Joint Transportation Board
I now receive emails from Kent Highways notifying of road closures for the villages.  Agreement was reached concerning the options preferred for the proposed street lighting switch-offs.  It was agreed that Minster Road (between the two roundabouts) and Columbus Avenue would have part-night lighting.