2012 October Minutes

DRAFT MINUTES OF THE MEETING HELD AT THE VILLAGE HALL, ACOL ON 29th OCTOBER 2012

Present: Councillor Miss Bransfield (Chairman), F. Fox, J. Inchley, Dr Mitchell and Bob Norris.

Also present: Roy Wade (Clerk to the Council) & four residents also attended.

43.  APOLOGIES FOR ABSENCE

Apologies for absence were received from Cllr Roberts (TDC)

44.  MINUTES

RESOLVED: That the minutes of the Meetings held on 13th August and 6th September 2012 be approved and signed by the Chairman.

45.  DECLARATIONS OF INTEREST

 

No declarations of interest were made.

46. REPORT OF A POLICE OFFICER

No police officer was in attendance to report.

47. RENEWAL OF LEASE ON ACOL VILLAGE HALL

The Chairman of the Village Hall Committee, Cllr Jon Inchley, circulated a note on the arrangements for the Parish Council to enter into the renewal of a lease in respect of the Village Hall.  Cllr Inchley also reported that he and the Clerk had met with Mr R Moulsdale to discuss certain aspects of the renewal process.  Members were advised by Cllr Inchley that the Village Hall Management Committee would reimburse those fees that the Parish Council may incur for the renewal of the lease.

The Clerk also advised Members that he had written to the surveyors to the Diocesan Board seeking clarification as to the invoice submitted to the parochial church council; a copy of the report had been requested and a further report would be submitted.

RESOLVED: That the report be noted and the Chairman of the Council authorised to sign the lease on behalf of the Parish Council.

48. CHAIRMAN’S REPORT

The Chairman had no matter to report and invited Members to present their reports.

(i)  Cllr Inchley advised Members that Manston Airport was being marketed for sale and on the possible flights into and out of the airport.

A consultative committee meeting was to be held on 30th November and this would be open to the public to attend and put questions to the Airport authorities.

49. RECREATION GROUND/APEG REPORT

The Chairman of APEG, Cllr Dr Mitchell, reported the monthly inspection had been carried out and that there was only a small amount of litter and bottles. However there was no evidence of dog fouling but Dr Mitchell expressed concern at the condition of the hedges, which would need to be cut back in the Spring of 2013.

Members were advised of the renewal costs for the equipment at the Recreation Ground including refilling the bark box and the Clerk is to advise the Council’s insurers accordingly.

RESOLVED: That (A) the report be noted and that the Clerk be authorised to instruct SERCO to cut back the hedges in early 2013; and (B) the appreciation of the Council be recorded for all the hard work Dr Mitchell and her team undertake.

50. CLERK/RFO’s REPORT/PAYMENTS SCHEDULE

(A) Payments Schedule

RESOLVED: that the following payments be made:

 

 

Cheque No

Payee

Details

Amount

VAT

Total

437

Boys & Maughan

Solicitors
fees  for VH

 750.00

150.00

900.00

438

J Inchley

Village Voice
print

   61.75

   0.00

61.75

439

Miss Bransfield

Print cartridge

   43.92

  8.78

52.70

440

Serco

Grass cut
October

   55.23

11.05

66.28

434

Ladywell Accty Services

PAYE admin for A.C.P.

35.00

0.00

35.00

441

R Wade

3 months salary plus expenses

455.20

0.00

455.20

442

Inland Revenue

PAYE on Clerk’s salary

100.00

0.00

100.00

Total payments

 

 

1466.10

169.83

1635.93

 

 

 

(B) Bank Balances

The Clerk reported that the bank balance at 29th October was £4449.46.

51. PLANNING MATTERS/VILLAGE PLAN

The Chairman reported that the planning application for the construction of extensions at 2 Church Cottages had been called in by Cllr Bob Grove.  A site visit was to be held on 9th November and Members were asked to attend if possible to give support to the Parish Council’s objections to the proposed works.

52. HIGHWAYS SEMINAR, ASHFORD

The Clerk reported that he had attended the seminar on 10th October and outlined the discussions on highways maintenance/street lighting, snow clearance and reduced levels of cutting back on highway vegetation.  Copies of the slide presentations had been requested and would be passed to Members as soon as they are received.

53. THANET LOCAL BOARD

The Clerk reported that he had attended the Board Meeting on 16th October. The main discussion focused on the assurance given that the County rate was not to increase for the year 2013/14 and the reduction in staffing levels and the consequential savings.

 54. REPORT OF A KENT/DISTRICT COUNCILLOR

 Councillors Hibberd and Roberts were not in attendance to report

 55. DATE OF NEXT MEETING

 It was agreed that the next meetings would be held on 17th December 2012 at 1.30p.m.