Draft Minutes of the Parish Assembly Meeting held at the Village Hall on 30th April 2012
Present: Councillors Miss Bransfield (Chairman), *Fox, Inchley, Dr. Mitchell and Norris.
*Prior to the commencement of the meeting Mr. F. Fox took and signed the declaration of acceptance of office.
Also present: Cllr. Hibberd (KCC), Ms. Wright (TDC), Roy Wade (Clerk to the Council) and 18 residents.
1. CO-OPTION TO COUNCIL
The Chairman formally reported that Mr. Francis (Frank) Fox had been co-opted to the Council and welcomed him to the meeting.
2. REPORT OF THE CHAIRMAN FOR THE YEAR 2011-12
The Chairman read from a prepared report (Attached to the minutes at Appendix A) and thanked the Members of the Council and the community of Acol for their support during the year.
The Chairman then called upon reports from the various Village organisations and clubs and commented that Acol was fortunate to have such a wide range of community activity.
Horticultural Society – It was reported that 4 shows had been held during the year and that the quality of the shows had been praised throughout Kent. There were concerns at the low level of membership particularly from residents of the Village.
Acol Art Group – The Chairman read from a prepared report (Attached at Appendix B).
St. Mildred’s Church – The Chairman read from a prepared report (Attached at Appendix C).
Speedwatch – Iris Osborne reported that little had happened during the year and that only 4 Villagers had come forward to take part in the scheme. Training for persons wishing to take on such duties was carried out at the home of Iris and residents were asked to offer their help.
Acol Support Group – The Chairman read from a prepared report (Attached at Appendix D).
Women’s Institute – Iris Osborne read from a prepared report (Attached at Appendix E).
3. PUBLIC DISCUSSION FORUM
The Chairman invited questions from residents on any matters dealt with in the previous year.
Roy Stagg – Enquired about the China Gate proposals and the Chairman responded that she had attended the TDC Planning Committee and was concerned that the original objections were not reported to members and that the application for development had been renewed. The Chairman also reported that she had written to the Leader T.D.C. in December 2011 asking for an update but that other than an acknowledgement no response had been received
Alan Murray i) Congratulated the Parish Council and the APEG Group for the hard work carried out at the Recreation Ground. He also asked why Tony Burgess was not now involved and an explanation of the circumstances was given by Cllr. Dr. Mitchell who gave praise to Tony for his commitment and hard work at the Recreation Ground. ii) enquired why the Village Hall held quiz nights on the same evenings as the Village pub. The Chairman advised that this was not a matter that the Parish Council could deal with.
Tony Burgess – Expressed concern that the Village web site had not been updated and that certain council records were not available for perusal.
The Chairman reported that the KCC web site team had been trying to establish the problem and that as soon as the web site was up and running again it would be updated. In respect of the old parish council records research was being undertaken on this.
Brad Vowles – Reported that the Crown and Sceptre is to be sold by the brewers. There was a general discussion about the lack of support from residents to keep the pub viable and an acknowledgement that it was expensive to drink and eat out.
The Chairman thanked residents for their contribution to the meeting and closed the meeting.
ANNUAL GENERAL MEETING
30 APRIL 2012
4. ELECTION OF CHAIRMAN
It was moved by Cllr. Inchley and seconded by Cllr. Dr. Mitchell that Cllr. Miss Sheila Bransfield be elected Chairman of the Acol Parish Council for the year 2012/13.
Councillor Miss Bransfield took the chair and and thanked Members for their continuing support.
5. APPOINTMENT OF VICE CHAIRMAN
Cllr. Inchley was appointed Vice Chairman for the year 2012/13.
6. APOLOGIES FOR ABSENCE
No apologies for absence were received.
RESOLVED: That the minutes of the Meeting held on 23rd May 2011 be approved and signed by the Chairman.
8. DECLARATIONS OF INTEREST
No declarations of interest were made.
9. APPOINTMENTS TO OUTSIDE BODIES
RESOLVED: That the following Members be appointed to the bodies shown:
· Thanet Rural Regeneration Group – Cllr. Miss Bransfield
· Thanet Area Parishes Committee – Cllrs. Miss Bransfield and Fox
· KIACC – Cllr Inchley.
· Thanet Parish Forum – Cllr Dr Helen Mitchell
10. CLERK’S REPORT/INCOME AND EXPENDITURE FOR 2011
The Clerk reported that the Council’s financial records had been referred to Mr Eric Fewkes for auditing and that he had confirmed prior to tonight’s meeting that they had been written off. A copy of the income and expenditure details was circulated to Members and it was noted that the parish account balance at 31 March 2011 was £6509.11.
The Clerk also reported that TDC had passed back to KCC the responsibility for the maintenance of grass verges and highways.
11. PAYMENTS SCHEDULE
RESOLVED That the sum of £67.98 be paid to the Chairman, Cllr. Miss Bransfield, in reimbursement of travel and other expenses incurred on the Parish Council’s behalf.
12. REPORT BY MEMBERS
Cllr Inchley – i) KIACC was being reconstituted and that its future membership may exclude representation from Acol. The meeting was also advised that the airport was being offered for sale.
ii) Queen’s Jubilee – details of the events being staged to mark the Jubilee had been placed in the Village Voice. However, in acknowledging the support given by some residents, Cllr. Inchley stressed that more support would be welcomed. Finally Cllr. Inchley thanked Cllr Hibberd for making available his KCC grant to the Jubilee celebrations.
Cllr Dr. Mitchell – Expressed her thanks to the many volunteers who had helped in the works undertaken at the Recreation Ground. The bark and fencing had been received on site and advice was being sought on the positioning of the gates.
Finally the meeting was shown details of the proposed dog signs and it was agreed to site 2 signs at appropriate locations within the Rec. and it was again noted that the arrangements to allow the walking of dogs within the Recreation Ground was contingent upon dog owners clearing up after their dogs.
13. DATE OF NEXT MEETINGS
The Chairman advised that she would circulate a proposed schedule of meetings to Members for approval.
Time Concluded: 7.25p.m.