Minutes of the Parish Assembly and Annual General Meeting of the Council held at the Village Hall, Acol on 21st April 2010 at 2.00p.m.
Present: Councillors Miss Bransfield (Chairman), B. Hall, J. Inchley and Mrs. O’Reilly
Also present: Cllr. Mike Roberts (TDC) and Roy Wade (Clerk to the Council) and one resident
1. APOLOGIES FOR ABSENCE
Apologies for absence were received from Councillors C. Hibberd and Dr. Mitchell.
2. REPORT OF THE CHAIRMAN
The Chairman submitted her written report for the year 2009/10 (attached at Appendix A) dealing with the playground, the condition of the highways and verges, Thanet Earth and the problem of light pollution, Speedwatch and miscellaneous matters.
The Chairman also reported upon and read the reports of the various Village organisations including the Village Hall Committee, the Acol Art Group, Acol W.I. Acol Village Hall and Support Fund and Bingo and St. Mildred’s Church.
3. PUBLIC DISCUSSION TIME
Mr. Norris asked:
a) whether meetings of the Parish Council could revert to 7.30 p.m;
b) whether the practice of allowing the public to speak during the course of the meeting could be re-introduced; and
c) the position with regard to footpaths within the Village.
It was agreed that the June meeting would commence at 7.30pm for a trial period and that the agenda would include an item allowing the public to address the Council for a 10-minute period. This would also be for a trial period as the privilege had previously been withdrawn due to its abuse. The Editor of the Village Voice will be asked to publicise these matters in the next edition of the journal.
ANNUAL GENERAL MEETING
4. ELECTION OF CHAIRMAN
RESOLVED: That Councillor Miss Bransfield be elected Chairman for the year 2010/11.
Cllr. Miss Bransfield took and signed the declaration of acceptance of office.
5. APPOINTMENT OF VICE CHAIRMAN
Councillor Mrs. Elizabeth O’Reilly was appointed Vice Chairman for the year 2010/11.
6. MINUTES AND MATTERS ARISING
The Minutes of the meeting held on 22nd March 2010, as amended, were approved and signed by the Chairman.
There were no matters arising.
7. MEMBERS’ INTERESTS
No matters were raised for registration.
8. APPOINTMENTS TO OUTSIDE BODIES
RESOLVED: That the following Members be appointed to the under-mentioned bodies:
Thanet Area Parishes Committee – Cllrs. Miss Bransfield and Mrs. O’Reilly (reserve)
Kent International Airport Committee – Cllr. Jon Inchley
KAPC – Defer to the next meeting.
Thanet Parishes Forum – Cllr. Hall
9. CLERK’S REPORT
The Clerk reported upon
a) The death and funeral arrangements for former district and parish councillor Mrs. Audrey Pickering; and
b) KCC were undertaking a review of parish footpaths and the Clerk would report further in due course.
10. DISTRICT AUDIT AND INCOME AND EXPENDITURE FOR THE YEAR 2009/10
The Clerk submitted an income and expenditure for the year 2009/10 and reported that the Parish Council’s financial records had been audited by Mr. Eric Fewkes and proved satisfactory for placing on deposit and submission to the District Auditor.
Mr. Fewkes had raised 2 issues in respect of the payment of a grant to the Village Hall Management Committee (cheque 338) and that the Parish Council were not registered for VAT.
RESOLVED: A) That the accounts be approved and signed off by the Chairman for placing on deposit and submission to the district Auditor,
B) that the payment of the cheque no. 338 in the sum of £4500 and paid to the Village Hall Management Committee be ratified; and
C) that the Council seeks registration for VAT.
11. SCHEDULE OF PAYMENTS
RESOLVED: A) That the under-mentioned payment be made
Cheque no. Payee and details Amount
361 J.Inchley Village Voice £13.00
362 Cllr Miss Bransfield – expenses 13.42
363 SERCO – grass cut 61.10
B) That invoices submitted between meetings be paid so long as the expenditure relates to an approved item with the Council’s budget.
12. MATTERS OF REPORTS BY MEMBERS
(i) Cllr Hall reported that the fence around the Recreation Ground was in need of repair and that the climbing frame was not properly secured. He also commented that the Village sign was in need of attention and the Chairman reported that this would be undertaken shortly. Finally Cllr. Hall reported that a large amount of nails and screws had been placed on the track leading to the caravan site and the Clerk undertook to refer this matter to the Police.
(ii) Cllr Inchley reported that the parking problems in Dilnot Lane were getting worse and he undertook to supply the vehicle registration numbers to the Clerk for referral to the Police.
(iii) Cllr Mrs O’Reilly referred to problems in Plumstone Road in the area of the Chapel and the Chairman confirmed that this had already been relayed to Kent Highways.
13. DATE OF NEXT MEETING
It was agreed that the next meeting would be held on 21st June 2010 at 7.30p.m.