ANNUAL GENERAL MEETING
Minutes of the meeting held on 27th April 2009
Present: Councillors Miss Sheila Bransfield, J Inchley and Mrs. O’Reilly
Also Present: D/Cllr Roberts and Roy Wade (Clerk to the Council)
1. ELECTION OF CHAIRMAN
RESOLVED: That Councillor Miss Sheila Bransfield be elected Chairman for the year 2009/10.
Councillor Miss Bransfield took the declaration of acceptance of office and thanked Members for their continued support.
COUNCILLOR MISS BRANSFIELD IN THE CHAIR.
2. APPOINTMENT OF VICE CHAIRMAN
It was agreed that Councillor Mrs. Elizabeth O’Reilly be appointed Vice chairman for the year 2009/10.
RESOLVED: That the minutes of the AGM held on 19th. May 2008 be approved and signed by the Chairman.
4. APOLOGIES FOR ABSENCE
Apologies for absence were received from Cllrs. Ms Shingleton and Hall.
5 DECLARATIONS OF INTEREST
No declarations of interest were made.
6. MEMBERSHIP OF COUNCIL
The clerk reported that he had discussed with Cllr. Ms. Shingleton whether she would be continuing as a parish councillor following the birth of her child and that a further report would be made to the next meeting.
7. REPORTS FROM VILLAGE ORGANISATIONS
The Chairman read to Council the reports of the following organisations (Copies attached to the minutes)
ii) Art Group
iii) Horticultural Society
iv) Keep Fit
vi) St. Mildred’s
vii) Village Hall Committee (read by Councillor Inchley)
viii) Village Hall Support Fund (Bingo and Draw)
x) Craft Group
8. AUDIT OF ACCOUNTS 2008/09
The Clerk reported that the Parish Council’s financial records had been internally audited by Mr. Eric Fewkes and that no adverse comments had been made on the record keeping, the control of financial matters and risk assessment issues. A copy of the internal auditor’s report was circulated to each Member. Finally the Clerk reported that the accounts had now been placed on public deposit and would be forwarded to the District Auditor early in June.
RESOLVED: that the report of the Clerk be received and the Chairman be authorised to sign off the financial records.
9. ASSET REGISTER
The Chairman reported that asset register was being reviewed and would be reported upon at the next meeting.
10. SCHEDULE OF PAYMENTS/FINANCIAL MATTERS
(A) That the under-mentioned payments be made
Cheque No Payee and details Amount
339 Mr. E. Fewkes – audit 75.00
340 KALC annual subscription 126.95
341 Allianz Insurance 466.68
342 Record RSS Play equipment 1035.00
11. DATES OF FUTURE MEETINGS
I was agreed to hold future meetings at 2 pm on 1 June, 7 September and 23 November 2009
Time concluded: 3.50pm.