2008 September Minutes

Minutes of the meeting held on 1st. September 2008

 
Present: Councillors Miss Sheila Bransfield (Chairman), B Hall, J Inchley and Mrs. O'Reilly
 
Also Present: D/Cllr Roberts and R Wade (Clerk to the Council) and 8 members of the public
 
26    MINUTES
 
The minutes of the meeting held on 15th. July 2008 were approved and signed by the Chairman.
 
27      APOLOGIES FOR ABSENCE
 
Apologies for absence were received from Cllrs Ms Shingleton and Hibberd for lateness.
 
28 DECLARATIONS OF INTEREST
 
No declarations of interest were made.
 
29      CHAIRMAN'S ANNOUNCEMENTS   
 
(A) China Gate Development Proposals – The Chairman reported that the Planning Committee (TDC) had referred to application to full Council for determination. The Chairman reminded Council of the assurances contained within the Local Plan and the protection provided to anyone by the industrial development.
A major concern still centred around congestion and the volume of traffic using the Village and a further letter would be sent to TDC reminding them of this concern. Finally members were advised of the public meeting to be held at the Red Hall, Broadstairs and details of this meeting would be posted on the Village notice board.
Members were advised that the BBC programme "Insideout" had been recorded at the Village Hall on 28 September and had been well attended.
 
(B) Traffic Update – The Chairman reported that during discussions with Doug Brown (TDC) reference had been made to the provision of a possible by-pass. This would require funding and Quex Estates would be approached together with the developer and reference had been made to this possibility in the Local Plan.
To avoid confusion the Chairman outlined the history of those who had recognised the need for traffic calming measures within the Village including Mark Story, Bob Lawrence, Mary Chidwick , Sam Hodgson and the present Chairman Miss Bransfield.
(C) Interactive Sign – The Chairman reported that the sign had been installed in 2003 and of the members who had been on the parish council at that time.
(D) Traffic Count – The Chairman reported upon correspondence with Mike Smith (KCC Highways) concerning the need for a traffic survey/count to be undertaken in the Village. Mr Smith had offered a limited traffic count by the use of cables across the highway but members were of the view that a manned survey should be carried out as had happened in Birchington.
Members agreed to this approach and KCC (Mike Smith) to be informed accordingly.
 
 
30      RECREATION GROUND
 
The Chairman reported that
(A) The grass had now been cut and it was agreed that the Clerk make payment to Serco when the account was received.-
(B) Climbing the Fence – Children had been climbing the fence by using the broken bark retainers; these had now been removed to avoid any dangers.
(C) Parking at the entrance – Notices were to be posted to highlight that parking was not allowed in the entrance to the Rec as this area was reserved for contractors and parish council use.
(D) Walking of dogs- Members were reminded that there was a notice displayed requesting that dogs be not walked on the recreation Ground.
 
31      COMMUNITY FUND
 
Council ratified the action taken by the Chairman following consultation with Members in appointing Mrs Iris Osborne as agent to the Parish Council and that quotations had been obtained for the provision of a new kitchen. Accordingly and application has been submitted to Councillor Hibberd to approve the necessary funding from the Community fund.
 
32      CLERK'S REPORT
 
The Clerk advised that it had been necessary to re-advertise the Annual Audit as the period for inspection of documents on the original advertisement had been incorrectly calculated. Members would be kept advised of the situation.
 
33      PLANNING APPLICATIONS/PLANNING MATTERS
 
Members were advised that no planning applications or matters relating to planning had been received since the last meeting.
 
34      SCHEDULE OF PAYMENTS/FINANCIAL MATTERS
 
RESOLVED:
(A) – Payments-That the under-mentioned payments be made
 
Cheque No      Payee and details       Amount
 
324         RWade – 10% & expenses      218.00
(B) Future Payments – That payments be made to Serco when an invoice is received and to Cllr Mrs O'Reilly for expenses involved in attending a NHS seminar.
(C) Authorisation of the Clerk – That the clerk be authorised as the Clerk/Responsible Finacial Officer be authorised to receive bank statements and deal with any other financial matters on behalf of the Parish Council including the Council's bankers Abbey National.
 
35    REPORT OF COUNCILLOR HIBBERD
 
Councillor Hibberd was not present to make a report.
 
Time concluded: 9.05 p.m.