2008 May Minutes

Minutes of the Annual General Meeting held on 19 May 2008
 
Present: Councillors Miss Sheila Bransfield, B Hall, J Inchley, Mrs. O'Reilly and Ms Shingleton
Also Present: Councillors C Hibberd, Mike Roberts and R Wade (Clerk to the Council) 
1.     ELECTION OF CHAIRMAN
RESOLVED: that Councillor Miss Bransfield be elected Chairman of the Council ffor the year 2008/09.
Councillor Miss Bransfield took the declaration of acceptance of office.
2.     APPOINTMENT OF VICE CHAIRMAN
Councillor Mrs. O' Reilly was appointed Vice chairman of the Council for the year 2008/09.
3.     REPORTS FROM VILLAGE ORGANISATIONS
This item was deferred to the Parish Assembly Meeting.
4.     DECLARATIONS OF INTEREST
No declarations of interest were made.
5.     CHAIRMAN'S REPORTS
A)  The Recreation Ground – The Chairman reported that the grass had been cut and the weeds would be attended to. Investigations into funding sources were being investigated to enable further playground improvements to be carried out.
Members were advised that a vehicle was being parked in the entrance to the recreation Ground and that this was causing obstruction.
It was agreed to amend the sign at the Rec to read no vehicles to be parked at the entrance to the ground.
B)  China Gateway- The Chairman reported that this application was being considered by TDC on 21 May 2008 and that she had written to the Planning Department urging that if the application is approved safeguarding conditions should be imposed. A site visit was to be held on 6 June 2008 and Members of the parish councils would be able to attend.
C)  Traffic Calming- No report was made as there had been no further developments.
D)  Parish Web Site- The Chairman reported that the web site had been set up and that there had been some problems as the format had now been changed. Cllr Mrs O'Reilly expressed an interest in being trained for this role and the Clerk was asked to investigate.
E)  Private Members' Meeting – It was agreed to hold a special meeting to consider those matters discussed at the recent private meeting.
 
6.     AUDIT OF PARISH COUNCIL RECORDS FOR THE YEAR ENDING 31 MARCH 2007
RESOLVED: That the financial records tabled at the meeting for the period to 31 March 2008, which have now been approved by the Internal Auditor, Mr. Eric Fewkes, be approved together with the financial measures put in place be approved and placed on deposit prior to their submission the district Auditor.
7.     SCHEDULE OF PAYMENTS
RESOLVED: That the under-mentioned payments be made
Cheque No            Payee and details              Amount
315                 Record RSS – playground        1724.89
316                       E Fewkes – Audit                 75.00
317                      KALC – LG Review                13.50
318             R Wade 10% salary/expenses      213.10